Development Associate (Part-time)

Job Description

The part-time Development Associate supports development and fundraising events and activities through donor tracking and acknowledgments; as well as membership recruitment and renewal efforts, bringing new members and visitors to Locust Projects; conducts reporting, analysis, and overall data management—all aimed at sustaining and increasing revenue; other responsibilities include related event coordination as well as managing constituency databases and monthly member communications.

The Development Associate works as part of a team with the Executive Director, the Board of Directors, and staff to support the artist-centric mission and values of Locust Projects, Miami’s longest running alternative art space.

Essential Job Functions

Development and Membership

  • Steward member and donor relationships throughout the year with cultivation, benefit fulfillment, outreach and acknowledgement;
  • Assist with coordinating member benefit programs; special events and coordination, including event registration and logistics;
  • Assist with preparation and production of solicitation materials, membership stewardship, fundraising report presentations, and proposals; 
  • Maintain and monitor Membership lists, mailings, and mail merges;
  • Manage donor administration activities, including drafting donor reports, donor database entry, updates, invitations, thank you notes, and other materials
  • Oversee donor acknowledgement protocol – preparation of thank you letters and tax letters;
  • Implement and monitor metrics and analysis of online fundraising and constituent mobilization campaigns.
  • Coordination of Membership benefit programs and special events, working closely with board;


  • Process all gifts and maintain accurate constituent records
  • Provide general administrative support to the Executive Director including scheduling, communications, and related board committee meeting support
  • Maintain the membership/donor and general database and prepare regular reports for ED.

Communications and Events

  • Maintain member and events sections of website and capture content for social media;
  • Maintain and update calendar announcements for fundraising and events;
  • Work with staff to ensure graphic identity consistency, LP voice and brand in all member and donor and event communications;
  • Support and attend LP special events, openings, member programs, and other duties as assigned;
  • Prepare presentation materials; coordinate the production of promotional materials; press and social media reach metrics for grants and board reports.


  • As a small, lean organization, all team members are required to take on additional responsibilities as they arise;
  • General administrative support of Executive Director with an emphasis on development;
  • Occasional relief coverage at the front desk.


  • Bachelor’s degree in arts administration, non-profit management, development, public relations, communications, or related field preferred.
  • Experience with art museum membership programs, special events, or similar museum or cultural institution nonprofit experience required.
  • Proficiency in eTapestry or similar CRM donor management system is required
  • Excellent communications, organizational skills, attention to detail and the ability to prioritize and execute multiple projects under demanding deadlines required
  • Must be self-motivated and a self-starter.
  • Strong project management and organization skills.
  • Able to effectively and efficiently multitask, set priorities, shift priorities, and adapt to changes.
  • Skilled in Word, Outlook, Excel, PowerPoint, Adobe Creative Suite, and database management software
  • Warm, professional, outgoing attitude when dealing with donors and the public.
  • Calm and patient demeanor when handling difficult interactions.
  • Able to communicate effectively, both verbal and written, in English
  • Ability to work nights and occasional weekends required
  • Flexible work schedule; ability to work remotely on occasion

Please send cover letter and resume to gallery@locustprojects.org with "DEVELOPMENT ASSOCIATE" in subject line.


Locust Projects is seeking interns who seek an in-depth learning experience towards the exhibitions, events, and development activities of a celebrated non-profit contemporary art organization. Interns work directly with Locust Projects staff and contribute to the contemporary art community in Miami. Internships are unpaid. The best candidates will be undergraduates or recent college graduates, though high school internships are also available.

The focus of the internship is in one of three areas:

  • Exhibitions: Work directly on research and assist in installation of exhibitions, assist with public programs, special events, and meet our artists.

  • Communications/Development: Learn about the strategies for cultivating donors, grants writing and fundraising to support the growth for a non-profit organization. Learn valuable PR and marketing skills required for any organization as you support our visibility and outreach to new and existing audiences.

  • Communications/Design: Work directly on telling our story to the public online and in print using digital media content via graphic design, video and audio related projects. Skills in Photoshop, Illustrator and HTML are highly desirable.

For further information contact: gallery@locustprojects.org or 305.576.8570


Full: 3-4 months / High school: 2-3 months


Full: 10 hours per week commitment / High school: 5 hours per week
(with the potential to contribute more time for special events)


SPRING: Application Due January 3, 2016. Duration: January – April.

SUMMER: Application Due April 15th. Duration: May - August.

FALL/WINTER: Application Due August 15th. September – December.

Application Instructions

  1. Please email: gallery@locustprojects.org with INTERNSHIP as subject.
  2. Include your CV
  3. Describe which internship you are applying for, your area of interest, understanding of Locust Projects’ mission & any relevant experience with contemporary art.
  4. Include two references (email address and phone number.)

Applicants who do not submit all the required items may be eliminated from the selection process.

Send / deliver materials to:



Locust Projects
Attention: Internships
3852 North Miami Avenue
Miami, FL 33127

Welcome to Miami's Alternative

We CREATE opportunities for visual artists at all career stages INVITE risk taking and experimentation ACTIVATE conversations around new art and ideas ADVOCATE for artists and creative practices

Want to get the latest? sign up for monthly enews now  

We also have a monthly Artist Edition of ENews with advance notice of Open Calls, Grants, and Opportunities - let us know if you'd like to receive by contacting info@locustprojects.org


Get Connected!