Opportunities

GALLERY MANAGER – FULL TIME EQUIVALENT, FLEXIBLE SCHEDULE

The Gallery Manager is a critical member of a collaborative team at Locust Projects and is primarily charged with overseeing planning and implementation of exhibitions and assisting artists in realizing their vision for newly commissioned site-specific installations within the allotted budget, space, and time. Oversees budgets and managements of facilities, the artist residence, and programmatic operations, including assisting Program and Development staff with after hours and weekend events and programs.

SUMMARY:

The Gallery Manager contributes to the overall success of Locust Projects working as a team with Locust Projects staff to provide a functional, safe and welcoming space for artists, staff, and the public; supports artists as preparator and project manager in realizing their projects; identifies and solves problems collaboratively; supports a positive experience for artists-in-residence and visitors alike; helps ensure project planning and implementation deadlines and budgets are met; professionally represent Locust Projects in all dealings. Reports directly to Executive Director.

This is a full-time equivalent position with flexible days/hours. Benefits include 403b retirement plan with partial match.

DUTIES AND RESPONSIBILITIES:

  • Oversee planning, coordination, production and scheduling of installation and de-installation of artists’ site-specific, commissioned projects and other exhibitions both onsite and off
  • Assist artists as needed with problem solving and materials research and sourcing
  • Identify, schedule and oversee contract labor as needed, vendors, fabricators
  • Create and maintain exhibition and project production timeline and punch lists
  • Oversee facility and artist residence operations and maintenance
  • Manage project, exhibition and facility budgets, purchasing and payment processing
  • Coordinate artist contracts, deliveries, loans, shipping, packing, framing
  • Ensure exhibitions and facilities maintained in accordance with ADA accessibility and safety requirements

QUALIFICATIONS:

The ideal candidate will also meet the following preferred qualifications:

  • Bachelor’s degree or equivalent training, education, and experience
  • Ability to work weekends and evenings
  • Interest in contemporary art, and/or experience working with contemporary artists
  • Resourceful and proactive in finding budget-conscious solutions 
  • Demonstrated experience with construction, lighting and audio/visual installation
  • Experience with safe rigging techniques and processes
  • Experience with and understanding of best practices in art handling and installation
  • Ability to multi-task and work in a fast-paced environment, and contribute creative problem-solving skills
  • Ability to collaborate and work in a diverse environment and with a diverse range of artists and colleagues
  • Strong interpersonal skills, and demonstrated ability to maintain composure under pressure
  • Strong communication skills
  • Basic computer skills-Excel, Word, Gmail and Google Calendar/Drive
  • Experience using SketchUp, CAD or similar programs a plus
  • Sense of humor always welcome

The ideal candidate will meet the following minimum requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is required to stand and walk for long periods of time; use hands and arms to reach, handle, and feel. The employee must occasionally lift and/or move up to 50 lbs or more.
  • Comfortable working at heights
  • Reliable transportation required

SALARY RANGE: $40,000-$50,000 commensurate with experience

Application Instructions

  1. Please email: director@locustprojects.org with GALLERY MANAGER as subject.
  2. Include your CV
  3. Describe briefly your experience, qualifications and interest in working at Locust Projects and share any understanding of Locust Projects’ mission, and any relevant experience working with contemporary artists.
  4. Please note, references with email address and phone number will be requested if you are contacted as a potential candidate. 

Applicants who do not submit all the required items may be eliminated from the selection process.

Send materials to:

director@locustprojects.org

Thank you.

PROJECT TECHNICIAN AND PREPARATOR – part-time, flexible schedule

Oversees exhibition preparation, logistics, coordination including collaborating with Executive Director and Gallery Manager on artist projects, artist residence and facility management, and fundraiser exhibition coordination, including, but not limited to:

  • assist artists as needed with installation planning, feasibility, budgeting projections, fabrication and materials resourcing, a/v needs
  • support artists in realizing their projects as envisioned or problem solving collaboratively to maintain a positive experience for artists
  • Maintain safe, functional and efficient tool, AV, lighting, and art inventory and storage
  • oversee installation and de-installation budgets, schedule and logistics
  • identify and coordinate fabricators and vendors
  • art hanging, rigging, packing, and other preparator work
  • arrange local deliveries and art work shipping and handling
  • contribute to the overall success of Locust Projects working as a team with LP staff to provide a functional, safe and welcoming space for artists, staff, and the public
  • Provide program and event set up, AV, and logistical support
  • Ensure exhibitions and facilities maintained in accordance with ADA accessibility and safety requirements
  • professionally represent Locust Projects in all dealings

Reports directly to Executive Director

SALARY – Contracted monthly rate of $1850 with a commitment of 50 hours per month rolled over if unused. Must be available during installation turn-over periods.

PHILANTHROPY COORDINATOR - PART TIME

The Philanthropy Coordinator is a vital part time opportunity with the potential to become a full time position for the right candidate. This position supports the Executive Director and Director of Development in developing and implementing a comprehensive and creative strategy to redefine our approach, cultivation, and recognition of philanthropy in all its forms. We are looking for an enthusiastic person who believes in building a culture of philanthropy that is diverse, dynamic and inclusive. We believe everyone can be a champion of art and artists through advocacy, deeds, creating opportunities and access, and community engagement. It is at the core of Locust Projects mission that we strive for consistent cultivation, stewardship, meaningful recognition, and memorable engagement opportunities and experiences that inspire the entire Locust Projects community - our donors, artists, arts and community leaders, foundations, sponsors and supporters and the audiences we serve. In addition to administrative support for grants, the primary focus of this position is exceptional customer service, communications management, special event programming and coordination, and database maintenance.

This is a perfect opportunity for a hands-on, highly adaptable person who wants to experience and coordinate the many facets of building a culture of philanthropy that inspires and motivates.

The Philanthropy Coordinator works as part of a team with the Executive Director, the Board of Directors, and staff in support of the artist-centric mission and vision of Locust Projects, Miami’s longest running alternative art space.

 

ESSENTAIL JOB FUNCTIONS:

CULTIVATION AND RECOGNITION

  • Work with the Director of Development and the Development and Events Committees to develop a dynamic programs and events calendar that attracts, engages, cultivates and motivates new and existing donors
  • Oversee event planning and production to ensure all logistical and technical aspects of events are handled with excellence.
  • Assist in identifying potential event hosts, sites, sponsorships and in-kind donations
  • Develop, maintain, and update event-related content in Locust’s database including guest lists, mailing lists, registration/check-in, RSVP and VIP lists.
  • Work with Communications Coordinator to create production timelines for each event and all related collateral: invitations, signage, programs, table cards, etc.
  • Create and manage run of show for staff, board, donors as well as vendors and tech support.
  • Manage budgets and process related purchases and payments
  • Direct Mail and Appeal coordination
  • Prospect research and identification followed by recommendations to Locust Projects’ leadership concerning their involvement in cultivation or solicitation of donor prospects.

GRANTS

  • Management, coordination and tracking of grants and related budgets
  • Works with the grants writer to create compelling proposals and related attachments
  • Oversee grant calendar, application submission and reporting schedules
  • Quick acknowledgement of funds received
  • Maintain open communication with all departments to keep grant copy up to date
  • Consistent, year round engagement of foundation contacts as appropriate

DATABASE MANAGEMENT

  • Document all contacts, communications, visits, and proposals in donor database
  • Manage data resources including providing data and metric analysis
  • Ensure regular communications and stewardship with donors, foundations and sponsors including re-solicitations, and proper recording of acknowledgement of gifts and pledge payments
  • Maintain and monitor donor lists, mailings, and appeals; implement and monitor metrics and analysis of online fundraising and constituent mobilization with attention to ROI
  • Prompt receipting of all gifts and invoicing of outstanding pledges
  • Process donation tax forms on request

ADMINISTRATIVE

  • Serve as Board liaison sending out communications on behalf of the Executive Director and coordinating board meetings, drafting power points and sending attachments; setting up phone/video options to join meetings and facilitate their set up; draft all Board Meeting minute summaries.
  • Prepare reports and take minutes at Development and Event Committee Meetings
  • Responsible, along with all staff for the upkeep and maintenance of of our gallery space
  • Weekly coverage at the front desk including some weekends when necessary
  • Professionally represent Locust Projects in all dealings

QUALIFICATIONS

  • A demonstrated understanding and commitment to building a culture of philanthropy.
  • Experience with project and special event management.
  • Must have excellent written and verbal communication skills.
  • Calm and collected demeanor, willingness to support a small team with grace and adaptability.
  • Detail oriented and exceptional organizational skills with the ability to prioritize and execute multiple projects under demanding deadlines.
  • Ability to work independently, as well as collaboratively across departments - a proactive self-starter within a team environment.
  • Strong knowledge of Microsoft Office Suite, particularly Excel
  • A commitment to Locust Projects’ mission, vision and values of diversity, equity and inclusion
  • Ability to work evenings, holidays and weekends as scheduled.
  • Experience working with an integrated (CRM) database system preferred
  • Bachelor's degree or equivalent experience, training or education in events, membership, development, communications, hospitality or related experience
  •  Experience working in an arts organization or non-profit a plus

Application Instructions

  1. Please email: development@locustprojects.org with PHILANTHROPY COORDINATOR as subject.
  2. Include your CV/resume
  3. Describe briefly your experience, qualifications and interest in working at Locust Projects and any relevant experience.
  4. Please note, references with email address and phone number will be requested if you are contacted as a potential candidate.
  5. Applicants who do not submit all the required items may be eliminated from the selection process.

Internships

Locust Projects is seeking interns who seek an in-depth learning experience towards the exhibitions, events, and development activities of a celebrated non-profit contemporary art organization. Interns work directly with Locust Projects staff and contribute to the contemporary art community in Miami. Internships are unpaid. The best candidates will be undergraduates or recent college graduates, though high school internships are also available.

The focus of the internship is in one of three areas:

  • Exhibitions: Work directly on research and assist in installation of exhibitions, assist with public programs, special events, and meet our artists.

  • Communications/Development: Learn about the strategies for cultivating donors, grants writing and fundraising to support the growth for a non-profit organization. Learn valuable PR and marketing skills required for any organization as you support our visibility and outreach to new and existing audiences.

  • Communications/Design: Work directly on telling our story to the public online and in print using digital media content via graphic design, video and audio related projects. Skills in Photoshop, Illustrator and HTML are highly desirable.

For further information contact: gallery@locustprojects.org or 305.576.8570

Duration

Full: 3-4 months / High school: 2-3 months

Hours

Full: 10 hours per week commitment / High school: 5 hours per week
(with the potential to contribute more time for special events)

Deadlines

SPRING 2022: Application Due January 3. Duration: January – April.

SUMMER 2022: Application Due April 15th. Duration: May - August.

FALL/WINTER 2021: Application Due August 15th. September – December. - FULL. NO POISTIONS AVAILABLE.

Application Instructions

  1. Please email: gallery@locustprojects.org with INTERNSHIP as subject.
  2. Include your CV
  3. Describe which internship you are applying for, your area of interest, understanding of Locust Projects’ mission & any relevant experience with contemporary art.
  4. Include two references (email address and phone number.)

Applicants who do not submit all the required items may be eliminated from the selection process.

Send / deliver materials to:

gallery@locustprojects.org

or


Locust Projects
Attention: Internships
3852 North Miami Avenue
Miami, FL 33127

Committed to attracting and retaining a diverse staff, Locust Projects will honor your experiences, perspectives and unique identity. Together, our staff and board strives to create and maintain working and visitor environments and experiences that are inclusive, equitable and welcoming.

Welcome to Miami's incubator of new art and ideas.

ART HAPPENS HERE.

Miami's longest running alternative art space! We are an arts incubator producing and presenting exhibitions, programs and projects by local, national and international artists.

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